When using a knucklebuster (see K) to process credit cards, the receipt is automatically generated with the swipe of the machine. The artist simply needs to input the sales information as well as the expiration date, type of credit card and customer contact information. The sheet then produces a carbon-copy that can be given to the customer and an original receipt that the artist keeps.
When processing a cash transaction, artists can use carbon-copy receipts purchased from a local office store like Kinkos, Office Depot or Staples. They simply need to fill out the sales information, add the tax and provide a total at the bottom. These sheets can then be separated so that both customer and artist can have a copy.
The receipts can be kept in a file box, with a different file for each show. This helps artists keep their sales straight and provides clear, organized records that will help at tax time.
Any receipts from purchases should also be kept and tracked using book-keeping software such as Outright.com (see O). Artists should keep receipts from purchases such as the following:
- Gas for riding to and from art shows
- Application and booth fees
- Etsy fees
- Paypal fees
- Legal or tax services
- Workspace improvements
- Internet (and possibly phone) bills
- Any other related expense